Field Trips
Due to the COVID-19 pandemic, many field trip or experiential learning courses have been modifed or cancelled. Please contact your department chair or administrative manager if you have any questions about your field trip.
Please see the Interim Field Trip Policy for details on how to comply with current University standards for field trips. A field trip is a required course activity that occurs off campus. Departments may have their own field trip procedures, however, the University-wide Field Trip Guidelines should be followed in all cases. Each class that requires field trips should include a statement in the syllabus such as "This class includes a field trip. Please complete all the relevant forms and return to me by XXX date. Sonoma State University Field Trip Forms are availible on the Risk Management website".
At least two weeks prior to a scheduled field trip, all forms need to be completed and returned to the Academic Department. The Academic Department will retain all field trip forms for a period of one year.
Please review the University Field Trip Guidelines prior to all field trips.
The information below specifies the required paperwork that must be submitted to the department when an EMPLOYEE is driving a vehicle that is owned or was otherwise rented or procured by Sonoma State University.
University Owned Vehicles
Privately Owned Vehicles
Authorization to Use Privately-Owned Vehicles on State Business Form (Std. 261 Form)
The information below specifies the required paperwork that must be submitted to the department when a STUDENT is DRIVING a vehicle that is owned or was otherwise rented or procured by Sonoma State University.
University Owned Vehicles
Non-Faculty Volunteer Form/ CSU Volunteer Identification Form (on the Human Resources website)
CSU Waiver of Liability COVID-19 Version.pdf
Privately Owned Vehicles
Authorization to Use Privately-Owned Vehicles on State Business Form (Std. 261 Form)
The information below specifies the required paperwork that must be submitted to the department when a STUDENT is RIDING IN a vehicle that is owned or was otherwise rented or procured by Sonoma State University.
University Provided Vehicles
CSU Waiver of Liability COVID-19 Version.pdf
Privately Owned Vehicles
CSU Waiver of Liability COVID-19 Version.pdf
The following links provide additional guidance that may be useful in planning a field trip:
- Field Trip Pre-Assessment Tool
- University Field Trip Policy, Interim
- Vehicle Rental Instructions – Instructions from Seawolf Service on how to rent vehicles pursuant to the University travel policy
- University Travel Forms
- Visual⁄Audio Image Release Form
- Executive Order 1041 – Student Travel Policy
- Executive Order 1051 – Use of Approved Waiver of Liability
- Health and Safety Information
- Emergency Procedures
- Student Code of Conduct