University Field Trip Information

Due to the COVID-19 pandemic, many field trip or experiential learning courses have been modifed or cancelled. Please contact your department chair or administrative manager if you have any questions about your field trip. 

Please see the Interim Field Trip Policy for details on how to comply with current University standards for field trips. A field trip is a required course activity that occurs off campus. Departments may have their own field trip procedures, however, the University-wide Field Trip Guidelines should be followed in all cases. Each class that requires field trips should include a statement in the syllabus such as "This class includes a field trip. Please complete all the relevant forms and return to me by XXX date. Sonoma State University Field Trip Forms are availible on the Risk Management website".

At least two weeks prior to a scheduled field trip, all forms need to be completed and returned to the Academic Department. The Academic Department will retain all field trip forms for a period of one year.

Please review the University Field Trip Guidelines prior to all field trips. 

Forms and Guidelines

Employee Drivers

The information below specifies the required paperwork that must be submitted to the department when an EMPLOYEE is driving a vehicle that is owned or was otherwise rented or procured by Sonoma State University.

University Owned Vehicles

Driver Information Form

Privately Owned Vehicles

Driver Information Form

Authorization to Use Privately-Owned Vehicles on State Business Form (Std. 261 Form)

Student Driver Information

The information below specifies the required paperwork that must be submitted to the department when a STUDENT is DRIVING a vehicle that is owned or was otherwise rented or procured by Sonoma State University.

University Owned Vehicles

Driver Information Form

Non-Faculty Volunteer Form/ CSU Volunteer Identification Form (on the Human Resources website)

Notice of Travel Risk

Privately Owned Vehicles

Driver Information Form

Authorization to Use Privately-Owned Vehicles on State Business Form (Std. 261 Form)

Notice of Travel Risk

Student Passenger

The information below specifies the required paperwork that must be submitted to the department when a STUDENT is RIDING IN a vehicle that is owned or was otherwise rented or procured by Sonoma State University.

University Provided Vehicles

Notice of Travel Risk

Privately Owned Vehicles

Notice of Travel Risk